Mark as FinalĪnother fairly new Word option is ‘Mark as Final’. It’s a relatively new Word option, after being requested for many years before that. It’s there to stop people accidentally making changes without thinking. If you are sending a document around by email, there is nothing to stop them changing the document, saving it in a new location, and then sending on the changed document with the same file name.Īs you can see, this option does not protect your document at all and should only be used when you trust everyone who is accessing the document.
The reader can still click No if they want to, in which case they can edit the document as much as they like.Įven if they click Yes and open the document as read-only, they can still make changes to it they just can’t save the changed document to the same location with the same file name. Office for Mac: go to Review | Protect | Always Open as Read-only.Īll this option does is pop up an alert when the document is opened, saying that the author would prefer that you open the document as read-only.
File | Info | Protect Document | Always Open Read-Only. This is the most basic level of protection, as it doesn’t actually stop anyone from accessing or even editing the document. ‘Mark as Final’ can’t be set in Office for Mac but you’ll see the same warning if opening a ‘Final’ document made in Office for Windows. Office for Mac: Two of these features are available in Office for Mac. While they are mostly talked about and used in Word, the same options are in Excel and PowerPoint. There are different levels of protection, they are all under File | Info | Protect Document. These options protect your documents from unauthorized editing or even reading them at all. Word, Excel and PowerPoint have options to stop people from changing a document, making them ‘read only’ in tech speak. Thanks for joining us! You'll get a welcome message in a few moments.
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